Light at the end of the PoPI tunnel

The Information Regulator has been working hard on draft Protection of Personal Information (PoPI) Act regulations that will soon be tabled in parliament. The PoPI Act stipulates how companies may collect, handle, store and discard information, with heavy penalties for those that fail to comply. PoPI can only commence once the Information Regulator is operational and once the commencement date of the Act is announced, organisations will have 12 months to comply with the Act. Xperien CEO Wale Arewa says the PoPI commencement date could be before the end of the year. “Although the newly appointed team cannot commit to a definite date, they certainly seem to be hard at work conceptualising and thinking through the type of organisation they want to establish.” The Information Regulator has indicated that it would be undertaking a benchmarking exercise to look at other data protection laws in other countries. The team also stressed that they wanted to be transparent and accessible and welcomed engagement with industry sectors and other stakeholders. Furthermore, the Deputy Minister of Justice Honourable John Jeffries warned that with the POPIA commencement date looming, both public and private bodies should prepare to comply and that there was no reason to delay compliance efforts. Arewa says the newly appointed team is tasked with ensuring that personal information is protected and that the free flow of information is promoted. “There is already a perception that this team is the PoPI Regulator, but they are not. Their mission is to ensure that both the constitutionally guaranteed right of access to information and the right to privacy are equally protected and enjoyed.” The...

PoPI compliance: A top priority for 2017

Although the Protection of Personal Information Act (PoPI) isn’t effective yet, company executives will have to make it a priority for 2017. With the imminent appointment of the Information Regulator, companies urgently need to upgrade their information technology security systems ahead of the implementation of the Act. The Act regulates how companies handle, keep and secure personal information and was already signed into law three years ago. Xperien CEO Wale Arewa says PoPI gives everyone an additional year from the commencement date to comply with its requirements. “Even though they still have more than a year to make arrangements to comply after the commencement date, I strongly recommend they rather make it a priority.” “There are serious penalties, besides the possibility of prison terms and fines of up to R10-million, PoPI also allows individuals to institute civil claims. This means there is the possibility of further financial loss on top of any fine that may be imposed,” he adds. Arewa warns that the Act will also require IT Asset Disposal (ITAD) accreditation. “Business executives responsible for IT asset management also need to understand the principles of ITAD and they need to consider regulatory compliance and the protection of company information. They will soon face massive fines, civil claims and reputational damage if they fail to comply.” “They should be extremely cautious when appointing asset disposal service providers. It is important to check for accreditations like ISO9001, ISO14001 or even membership to a professional body like International Association of IT Asset Managers (IAITAM),” he says. IT Asset Managers should seek to understand how ITAD services providers add value to the...

Xperien raises awareness for children in road safety

Team Xperien Cycling joined more than 30 000 cyclists in the 20th edition of Joburg’s biggest cycling event, the Telkom 947 Cycle Challenge, to raise awareness for children in road safety. The Xperien team is an ambassador for Wheel Well, a non-profit organisation that focuses on safety for children. It is also the only not for profit organisation that focus exclusively on children in road safety. Team Xperien Cycling was established specifically to raise awareness for this non-profit organisation. The team and its supporters network at key cycling events to create exposure for sponsors in return for their contribution. Xperien CEO Wale Arewa says this year’s event was a phenomenal success. “Our aim was to entertain and accommodate our staff while raising awareness for Wheel Well, making sure that people take road safety for children seriously. Our team performed exceptionally well, we got 23 medals out of a possible 27.” Wheel Well’s Peggie Mars says this year the 947 Cycle Challenge was simply amazing. “We would not have been able to do it on this scale, were it not for the support of Xperien. They walk the talk, peddle for a purpose and they do this with passion as well as innovation. Our beautifully designed shirts stood out in the crowd, there were no mistaking for what they are peddling for – Children in Road Safety.” “Much of what we aim to achieve is to get people talking car seat and this Cycle Challenge achieved the goal. To top it all, Wheel Well received donations that will help us in our objective of putting every kid in every car...

Measuring the value of IT Asset Disposition

Most organisations have more idle IT assets than they need and very few know how many there are and where they are located. Implementing a mature IT Asset Disposition (ITAD) program will enable an organisation to reduce the number of surplus and idle IT assets and increase asset utilisation. IT Asset Managers should seek to understand how ITAD services providers add value to the process. An ITAD vendor that takes a proactive role can start as early as the planning process for asset acquisition, and continue through the product lifecycle and into asset disposition. As an advisor, the ITAD vendor can help make refurbishing decisions that preserve maximum resale value. By remarketing client’s IT assets through retail channels, the ITAD vendor specialising in asset value recovery helps clients make more money from IT asset disposition while fully meeting environmental and data security standards. Gartner says the adoption of a reuse program, as an integral part of IT Asset Disposition, should enable organisations to reuse of over 48 percent of all desktop equipment. However, it says many large organisations routinely fail to reuse more than 20 – 25 percent of their technology. Xperien CEO Wale Arewa says there many inherent risks associated with technology retirement. “Most IT asset managers would consider environmental compliance and data security at the beginning of the road. Additionally, asset managers need an objective metrics to measure and benchmark ITAD vendor performance. Establishing a few Key Performance Indicators (KPI) for one’s asset disposition program will enable continuous improvement in financial, risk mitigation and environmental terms, and allow one to hold the ITAD vendor accountable to a...

Good time to dispose of old IT equipment, Cash for faulty IT assets at end of lease.

Local IT Asset Disposal (ITAD) specialist Xperien has urged companies to dispose of their off-lease, redundant and faulty IT equipment in a safe and ecologically responsible manner. The influx of new technology creates a corresponding and often overlooked increase in decommissioned IT assets. As a result, outdated laptops, desktops, LCD’s, servers and other IT equipment tend to quietly pile up in storage. Xperien CEO Wale Arewa says these rapidly depreciating aged assets can pack a major financial punch. “This is a good time to schedule a year-end data destruction and asset disposal project and recover residual value form redundant IT equipment which could equate to around 10% of the original purchase price for assets around 5 years old.” “Do you have tapes or hard drives that are being released and need to be destroyed or do you have computers, laptops, servers and other IT equipment that you want to clear out before year end,” he asks. Companies should however be extremely cautious when appointing asset disposal service providers. It is important to check for accreditations like ISO9001, ISO14001 or even membership to a professional body like International Association of IT Asset Managers (IAITAM). He says very few companies offer ITAD as a core function and are able to provide a professional service. “It is important to remember that whilst you may appoint a service provider your liabilities are not transferrable.” There are about 50 operators in the industry offering ITAD services but they range from scrap metal dealers, printer repair and service companies to managers supplying after hour services and moonlighting to their companies. With the imminent appointment of...