The IT Asset Disposal challenge: Compliance versus Cost
Very few companies understand the principles of IT Asset Disposal (ITAD) and more often, cost is a driver of the fragmented approach to refreshing old assets. This can range from auctions and staff sales, to scrapping storeroom bound computers without proper consideration for data protection or the elimination of data from old computers.
An ideal system should start with a policy to close the last mile of the IT hardware lifecycle. This is often overlooked due to budgetary constraints and is common practice amongst IT service providers and their clients – the legacy of the disposal methods used prior to the introduction of the data protection laws.
Our vast experience in asset management, especially for our corporate clients, has led to the development of a disposal management system called Compliance 325®. It aims to recover all disposal charges when assets are disposed within 3 to 5 years. The solution will cover all aspects of an IT disposal project from:
- Handover of redundant IT equipment
- Minimise storage to prevent shortages
- Call Centre to schedule hardware collection
- Secure transportation
- Onsite data elimination
- Data destruction compliance certificates
- e-Waste disposal compliance certificates
- Asset buyback
- Trending reporting
- Audit trail
IT Asset Disposal (ITAD) processes
This is an internal process due to the personal nature of processes like data backups and financial asset register processing. However, there needs to be a smooth handover of assets which can be achieved with a Summary of Decommissioned Assets. This gives organisations control over stored IT equipment, mitigating pilferage or more cunning methods like ‘organised chaos’ – a cover for personal gain. So, prevent stored assets become a liability and don’t encourage theft. Decommission & Dispose Today.
Our management system is certified with ISO 9001: 2008 Quality Management Systems accreditation and is being used by many of South Africa’s blue chip companies. The system defines the policies and procedures to end the asset lifecycle efficiently and effectively, from retirement to the issuing of certificates for an audit trail. We know disposal is the most overlooked part of the IT budget. By using our Compliance 325® system and adopting our founding principle ‘assets must be disposed within 3 to 5 years of purchase’, you can recover maximum value and lower your total cost of ownership.